For Swim Teams

Run a swim-a-thon with reviewed lap totals

Volunteers or organizers review each swimmer's completed laps and record the result. Donors pledge per lap, and Stripe securely saves their cards without charging them. After eligible totals are finalized, ScanRaise attempts each capped per-lap charge. Failures remain visible for follow-up.

Start a Swim-a-thon

Sound familiar?

Volunteers counting laps on paper. One person per lane with a clipboard. They lose count. The numbers don't add up. It's chaos.

Pledge math is a nightmare. Johnny swam 42 laps. Grandma pledged $0.50/lap. Uncle Dave pledged $2/lap with a $40 cap. Who owes what?

Chasing payments takes weeks. Paper pledge forms go home. Parents forget. You send reminders. Some never pay. Money left on the table.

Reviewed results still need one reliable home. ScanRaise keeps each recorded lap total beside its fundraiser and pledge status.

How ScanRaise swim-a-thons work

Set your pool length (25m, 25yd, 50m). Create the campaign. Add each swimmer.

Donors visit each swimmer's page and pledge per lap or donate a flat amount.

A volunteer or organizer reviews the completed laps. A watch or pool counter can be used as a reference outside ScanRaise.

The organizer records the reviewed lap total for each swimmer in Athon Manager.

Stripe securely saves each sponsor's card at pledge time without charging it. After the organizer finalizes eligible laps, ScanRaise attempts each final charge, never above the authorized maximum. Failed or authentication-required charges remain visible for follow-up.

Use familiar tools to review the lap count

Pool counter

Volunteer tally

Lane sheet

Phone timer

A pool counter or watch can help a volunteer review the result outside ScanRaise. Where the campaign unit is compatible, Fitbit lets a participant select a day, review that day's daily summary of steps, distance, and active minutes, and choose whether to import it. Fitbit does not supply pool lap totals, so lap campaigns use the organizer-reviewed lap flow.

Reviewed lap entry on a phone

The organizer records the reviewed lap total in Athon Manager.

Westside Swim Club

Michael P.

Swim-a-thon

Review Lap Total

Review swim result

Record reviewed laps

Review

Laps Recorded

40 laps (1,000m) recorded for Michael P.

Source: Organizer review

Verified

25m pool · 40 laps · 18:42 duration

Recorded

Swim-a-thon use cases

Youth swim team fundraiser

Each swimmer gets a fundraising page. Family and friends pledge per lap and securely save a card with Stripe without a charge at pledge time. Volunteers review and record lap totals. After eligible totals are finalized, ScanRaise attempts each capped charge and keeps failures visible for follow-up.

High school swim program

Fund new lane lines, starting blocks, or a scoreboard. Each swimmer's page tracks their contribution. Team leaderboard drives friendly competition.

Masters swim club charity event

Adult swimmers raise money for a local cause. Volunteers review and record each result before the organizer finalizes eligible totals.

Open water swim fundraiser

For open water, organizers can use a distance campaign and review a phone-browser GPS distance result.

Trusted with school and donor data. ScanRaise is listed in the SDPC resource registry and provides parental-consent and student-data controls designed to support schools' COPPA and FERPA obligations, with Clever and ClassLink single sign-on for teachers. Compliance depends on each organization's configuration and use. Daily off-site encrypted backups and payments handled by Stripe. See how we protect your data or read about ScanRaise.

Ready to run your swim-a-thon?

Set up your swim-a-thon, review the lap totals, and record them for each swimmer.

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