Why most matching gifts go uncaptured
The donor doesn't know about the program. Companies announce their match programs once a year in a benefits packet nobody reads. Most employees couldn't tell you whether their employer matches.
The form is friction. Even when the employee knows, finding the matching-gift submission form (often buried inside Workday, Concur, or a separate Benevity / DoubleTheDonation portal) and filling it in correctly is enough work that most people abandon halfway.
The nonprofit can't follow up. Without knowing who works where, the receiving nonprofit has no way to nudge donors to file the match. Most companies match 1:1 to 3:1 of employee donations, money that's just sitting on the table.
Reconciliation is a mess. When the match check finally arrives months later, matching it back to the original donation is a treasurer's nightmare. Most nonprofits just deposit the check without ever closing the loop.
What ScanRaise provides
A completed donation receipt includes a "Request employer match" button. It generates a PDF populated with the donor name, donation amount, recipient name, EIN, and date for the donor to review.
The donor checks the employer's current policy and submits through the employer's HR or workplace-giving process. ScanRaise does not submit the request or determine eligibility.
The donor can optionally add an employer name. ScanRaise stores that name on the donation record; it does not record approval, a match amount, or receipt of employer funds.
The 32-employer lookup is a starting point, not a complete or authoritative directory. Programs, ratios, limits, and eligible recipients can change.
ScanRaise does not integrate with employer portals, track an employer's decision, or reconcile an eventual payment. The donor and recipient organization handle those steps outside ScanRaise.
What donors should expect
Current Policy
Check the employer's own rules
Programs can limit employee eligibility, recipient types, gift amounts, dates, and submission windows. The employer's current policy controls.
Donor Submission
Follow the employer's process
The donor may need to use an HR portal, workplace-giving service, or employer form and provide additional documentation.
Employer Review
Approval is not automatic
The employer decides whether a donation qualifies, the amount of any match, the delivery method, and the review timeline.
What types of organizations benefit most
Nonprofit annual fund
Annual campaigns can remind donors to check their current employer policy after donating. A reminder does not guarantee eligibility or payment.
Corporate team-building fundraisers
Participants in an internal challenge can check whether their own gifts qualify. An employer-sponsored event does not by itself make every donation match-eligible.
Educational institutions
Alumni can check their employer's program, including whether the school or affiliated foundation is an eligible recipient.
Disease-specific charities
Health-cause organizations can remind supporters to verify recipient eligibility and submission requirements with their employers.
Local and regional foundations
Local organizations can ask donors to check nearby employers. ScanRaise's 32-employer reference list is not exhaustive.